What Is an Offer Letter?
An offer letter is like a friendly paper or message from a company that tells someone, “We want you to work with us.” It’s given to a person after they are selected for a job.
When someone goes to an interview, the company decides if the person is good for the job. If they like the person, they send this letter. This offer letter says all the important things about the job – like when to start, how much salary they will get, what the work hours are, and what benefits they will receive.
What Is Written Inside an Offer Letter?
Here’s what you will mostly find in a job offer letter:
1. Job Name
it tells what the job is called. For example, “Sales Assistant” or “Office Helper”.
2. Start Date
It says when you have to join the job. Like, “You will start on 5th July 2025.”
3. Working Hours
It tells when to come to work and when to leave. Like, “You will work from 10 AM to 6 PM.”
4. Salary
This part tells how much money you will get. For example, “You will get ₹15,000 per month.”
5. Place to Work
The letter will also tell where you will work – which office or city.
6. Manager’s Name
It may mention who will be your boss or whom you will report to.
7. Extra Benefits
Some companies also give health insurance, holidays, and bonuses. That is also written in the letter.
Why Is an Offer Letter Important?
This offer letter is proof that the company has agreed to hire you. It is like a promise. It gives you full details so there is no confusion later. It helps you understand everything clearly before joining.
What Should You Do After Getting an Offer Letter?
➤ Read it slowly
If you can’t read, ask a friend or family member to read it for you.
➤ Understand the details
Make sure you know the job role, salary, work hours, and joining date.
➤ Say Yes or No
If you agree with everything, sign the offer letter and send it back to the company. If not, you can say no politely.
Things to Remember Before Signing
✔ Always check the salary mentioned.
✔ Make sure the job title is correct.
✔ Look at the joining date.
✔ Ask if you have any doubts.
A Simple Example of Offer Letter
Dear Ramesh,
We are happy to offer you the job of Office Assistant at XYZ Company.
Your salary will be ₹12,000 per month. You will start work from 10th July 2025. Your working hours will be from 9 AM to 5 PM, Monday to Saturday.
Please sign this offer letter and return it by 5th July to accept the offer.
Welcome to the team!
Regards,
Suman Sharma
HR Manager, XYZ Company
Simple Offer‑Letter Samples
Standard Full‑Time Offer
Dear Ramesh,
We are pleased to offer you the job of Sales Assistant at Sunny Mart. You will start on 10 August 2025. Your work hours are from 9 AM till 5 PM, Monday to Friday. Your salary will be ₹15,000 per month.
Please sign this letter and return it by 1 August.
Regards,
Mohan Singh
HR, Sunny Mart
Part‑Time Role
Dear Sunita,
We are happy to offer you the part‐time job of Cash Counsellor at Happy Store. You will work 3 hours per day, from 11 AM—2 PM, Tuesday to Saturday. Your pay is ₹120 per hour.
Please return a signed copy by 5 July.
Best wishes,
Neha Patel
Manager, Happy Store
Internship (Unpaid / Paid)
Dear Abhishek,
We are pleased to offer you an internship in Marketing at Bright Ideas. It starts on 15 June 2025 and ends on 15 September 2025. You will work 20 hours per week. You will get a stipend of ₹5,000 per month.
If you accept, please send this back signed by 1 June.
Thank you,
Priya Desai
Marketing Head, Bright Ideas
Internal Transfer
Dear Ravi,
Congratulations! You are now Senior Booker in the Travel Desk. You will start this on 1 July 2025. Your new salary is ₹20,000 per month. You will work under Ms. Asha Mehra.
Please confirm by signing and returning by 25 June.
Warm regards,
Sunil Chauhan
HR, Globe Travels
From Part‑Time to Full‑Time
Dear Pooja,
We are happy to offer you full‑time work at Tech Hub. You will start full time on 1 August 2025. Your salary will be ₹18,000 per month. Work hours will be 9 AM—6 PM, Monday–Friday.
Kindly return this signed by 20 July.
Thanks,
Ritu Kapoor
HR, Tech Hub
Formal Senior‑Level
Dear Mr. Sharma,
On behalf of Elite Co., I extend a formal offer for the position of Finance Manager.
Your start date will be 1 September 2025.
Your annual CTC is ₹8,40,000.
You will report to CFO Ms. Amit.
This offer is subject to a background check. Please return signed by 15 August.
Sincerely,
K. Verma
HR Director, Elite Co.
Casual / Friendly Tone
Hi Aarti,
Great news! We would love to have you join as our Graphic Designer at PicArt.
Start date: 5 July 2025.
Salary: ₹22,000 per month.
Hours: 10 AM—6 PM, Mon–Fri.
Drop your reply by 25 June to let us know.
Cheers,
Riya
Team Lead, PicArt
Temporary / Project Basis
Dear Yogesh,
We would like to offer you a temporary role as Event Helper during Ganesh Festival. Dates: 1 September to 10 September 2025.
Hours: 8 AM to 2 PM daily.
Pay: ₹150 per hour.
Please sign and return by 15 August.
Regards,
Amit Jain
Event Coordinator, Festive Events Co.
Weekend Only Role
Dear Pankaj,
We offer you the role of Weekend Cleaner at Shine Co. You will work Saturday & Sunday, 9 AM—1 PM. Your pay is ₹100 per hour. Send signed letter by 10 July.
Regards,
Meena
Office, Shine Co.
Work‑From‑Home Data Entry
Dear Leena,
We are happy to offer you home‑based Data Entry support. Work from your home. Hours: 3 PM–6 PM daily. Pay ₹10,000 per month. Return this signed by 20 July.
Best,
Raj
Team Lead, InfoCorp
Final Tips
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Read it carefully before signing.
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Don’t sign if you don’t understand. Ask someone to help.
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Keep a copy of the signed one.
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If the company delays sending it, remind them.
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If something worries you, talk to HR.
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Once signed, get ready to work and feel happy about it!
Conclusion
These offer letter examples and tips make it easy to write clear, honest job invitations. Understanding key details—role, pay, schedule—helps both employer and candidate. Try a sample above and adapt it for your needs. Share your version or ask for help in the comments!
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