Other Ways to Say Please Note: 25+ Powerful options

How we express ourselves in professional communication can greatly impact tone, clarity, and engagement. Instead of repeatedly using “Please note,” there are various other ways to say Please note to communicate important details more effectively. Using different phrases can make your messages sound more glossy and engaging.

Here’s a list of over 25 ideas to say please note, each with explanations and examples, to help you enhance the way you share information in emails. This approach will not only improve the quality of your communication but also help you sound more thoughtful and professional.

1. Just a Heads-Up

• Meaning: A casual way to inform someone of something important.

• Explanation: This phrase is ideal for informal or friendly communication, offering a quick, easy way to give someone a heads-up instead of please note.

• Example: Just a heads-up, the meeting has been moved to 3 PM.

• Best Use Case: Casual email, informal updates.

• Tone: Friendly, approachable.

2. Take Note

• Meaning: A direct, but slightly softer way to emphasize an important detail.

• Explanation: This can be used when you want someone to pay attention to something specific.

• Example: Take note of the updated deadlines on the project.

• Best Use Case: Professional settings, reminders.

• Tone: Neutral, professional.

3. Please Be Aware

• Meaning: A polite way to make someone aware of something.

• Explanation: Suitable for formal communication or when you want to ensure someone is aware of a critical detail.

• Example: Please be aware that your report is due tomorrow.

• Best Use Case: Formal email, workplace communication.

• Tone: Professional, polite.

4. Just So You Know

• Meaning: A less formal, friendly alternative to “please note.”

• Explanation: A conversational approach to sharing important information.

• Example: Just so you know, we’re running a bit behind schedule.

• Best Use Case: Informal or semi-formal emails.

• Tone: Casual, friendly.

5. Keep in Mind

• Meaning: To ask someone to remember or consider something.

• Explanation: Perfect when highlighting something that should be remembered or kept in mind.

• Example: Keep in mind that the office is closed for the holiday next week.

• Best Use Case: Reminders, important dates.

• Tone: Neutral, helpful.

6. I Wanted to Make You Aware

• Meaning: To inform someone of an important point or change.

• Explanation: Slightly more formal than “just so you know,” it helps introduce crucial updates.

• Example: I wanted to make you aware of the new company policies.

• Best Use Case: Professional email, policy or rule changes.

• Tone: Respectful, professional.

7. Kindly Note

• Meaning: A polite and formal way to direct attention to something.

• Explanation: Used when you want to be both courteous and professional.

• Example: Kindly note that all submissions are due by Friday.

• Best Use Case: Formal communication, business correspondence.

• Tone: Formal, polite.

8. Just to Clarify

• Meaning: To ensure someone understands an important point.

• Explanation: Used when you want to avoid confusion and make something clear.

• Example: Just to clarify, the project deadline is next month.

• Best Use Case: Clearing up confusion, providing additional details.

• Tone: Professional, precise.

9. Please Keep in Mind

• Meaning: A gentle reminder to consider something.

• Explanation: A polite way to bring attention to a key point or consideration.

• Example: Please keep in mind that this policy will be enforced starting next week.

• Best Use Case: Reminders, scheduling information.

• Tone: Respectful, polite.

10. For Your Information (FYI)

• Meaning: To inform someone without expecting immediate action.

• Explanation: Great for providing important but non-urgent updates.

• Example: For your information, the meeting has been rescheduled to next Thursday.

• Best Use Case: Sharing updates, non-urgent information.

• Tone: Neutral, informative.

11. It’s Important to Note

• Meaning: To emphasize that a piece of information is significant.

• Explanation: Used when you need to underline the importance of something.

• Example: It’s important to note that all team members must attend the briefing.

• Best Use Case: Emphasizing urgency or importance.

• Tone: Serious, focused.

12. Just a Quick Reminder

• Meaning: To remind someone of something without being too formal.

• Explanation: Best when you want to gently remind someone of an important detail.

• Example: Just a quick reminder, the submission deadline is tomorrow.

• Best Use Case: Friendly reminders.

• Tone: Casual, friendly.

13. Please Be Informed

• Meaning: A formal and polite way of making someone aware of information.

• Explanation: Used in professional settings to formally inform someone.

• Example: Please be informed that the office will be closed on Friday.

• Best Use Case: Formal announcements.

• Tone: Formal, professional.

14. Heads Up

• Meaning: A brief notification to alert someone about something important.

• Explanation: A casual and quick way to notify someone in advance.

• Example: Heads up, the team meeting is starting soon.

• Best Use Case: Informal, quick updates.

• Tone: Friendly, casual.

15. Please Consider

• Meaning: To ask someone to take something into account.

• Explanation: A polite, formal way to suggest that someone keep a point in mind.

• Example: Please consider the impact of the changes before proceeding.

• Best Use Case: Suggesting considerations or alternatives.

• Tone: Respectful, thoughtful.

16. I’d Like to Point Out

• Meaning: To draw attention to something noteworthy.

• Explanation: Used when you need to emphasize an important point.

• Example: I’d like to point out that the new policy applies to all staff members.

• Best Use Case: Highlighting new information or changes.

• Tone: Clear, direct.

17. Be Sure to Note

• Meaning: A way to encourage someone to pay attention.

• Explanation: Slightly more forceful than “please note,” suggesting an important detail should not be overlooked.

• Example: Be sure to note the revised pricing on the document.

• Best Use Case: Urging action or awareness.

• Tone: Direct, authoritative.

18. It’s Worth Noting

• Meaning: To indicate something important or noteworthy.

• Explanation: A casual but polite way to highlight something important.

• Example: It’s worth noting that the event is free of charge.

• Best Use Case: Providing relevant or interesting details.

• Tone: Casual, informative.

19. I’d Like to Bring to Your Attention

• Meaning: To formally direct someone’s focus to an important matter.

• Explanation: Suitable for professional settings where you want to draw attention to something that requires consideration.

• Example: I’d like to bring to your attention the new security guidelines.

• Best Use Case: Official communication, significant changes.

• Tone: Formal, respectful.

20. Make Sure You’re Aware

• Meaning: To ensure someone knows something important.

• Explanation: Useful for emphasizing that someone should know about a particular piece of information.

• Example: Make sure you’re aware of the new login requirements.

• Best Use Case: Ensuring important steps are followed.

• Tone: Direct, helpful.

21. Don’t Forget

• Meaning: A simple reminder to make sure someone remembers something important.

• Explanation: Used to gently remind someone of something they need to pay attention to.

• Example: Don’t forget to submit your timesheet by Friday.

• Best Use Case: Reminders, deadlines.

• Tone: Casual, friendly.

22. Make a Note of This

• Meaning: To suggest that someone writes down or remembers something significant.

• Explanation: A good way to encourage someone to take note of something.

• Example: Make a note of this: all travel expenses must be submitted by the end of the month.

• Best Use Case: Reminders, important guidelines.

• Tone: Helpful, professional.

23. Important Reminder

• Meaning: A more formal way to highlight the importance of something.

• Explanation: Suitable when you want to emphasize a crucial detail.

• Example: Important reminder: the project review is scheduled for Thursday.

• Best Use Case: Formal reminders, urgent matters.

• Tone: Serious, respectful.

24. Take Note of This

• Meaning: A polite but direct way to draw attention to something.

• Explanation: It’s a formal way to make sure someone understands the importance of what you’re saying.

• Example: Take note of this change in the process starting next month.

• Best Use Case: Important updates or procedural changes.

• Tone: Direct, formal.

25. Allow Me to Point Out

• Meaning: A respectful way to highlight a particular point or detail.

• Explanation: Often used when offering insight or something that should be taken seriously.

• Example: Allow me to point out that this change will affect the timeline.

• Best Use Case: Sharing insights or corrections.

• Tone: Formal, professional.

26. Remember That

• Meaning: A simple, straightforward way to ask someone to keep something in mind.

• Explanation: This phrase is great for reminding someone of something important without sounding overly formal.

• Example: Remember that your presentation is scheduled for Monday at 10 AM.

• Best Use Case: Casual reminders or informal professional communication.

• Tone: Friendly, helpful.

27. As a Reminder

• Meaning: To remind someone of something previously discussed or shared.

• Explanation: This phrase is commonly used to bring attention back to something important.

• Example: As a reminder, the office will be closed for the public holiday.

• Best Use Case: Follow-ups or recalling important details.

• Tone: Neutral, polite.

28. For Your Awareness

• Meaning: A polite and formal way of informing someone about something important.

• Explanation: This phrase is used to provide the reader with important information, without necessarily expecting immediate action. It’s ideal for communicating updates or changes that the recipient should be aware of but doesn’t necessarily need to act upon right away.

• Example: For your awareness, the deadline for submitting reports has been extended to next Friday.

• Best Use Case: Providing non-urgent updates, making the reader aware of a situation.

• Tone: Professional, polite.

29. Just a Reminder

• Meaning: A casual, friendly way to remind someone of an important point or task.

• Explanation: This phrase is typically used to gently remind someone of something they may have forgotten or need to take action on. It’s often used in both formal and informal communication.

• Example: Just a reminder, the meeting starts at 10 AM tomorrow.

• Best Use Case: Friendly reminders, follow-up emails.

• Tone: Casual, approachable.

30. Simply a Reminder

• Meaning: A gentle, straightforward way to remind someone of something important.

• Explanation: This phrase is used to emphasize a reminder in a simple and clear manner, often without much elaboration. It’s effective when you want to keep things concise while still ensuring the message is noticed.

• Example: Simply a reminder, your timesheet is due by the end of the day.

• Best Use Case: Quick reminders, minimalistic communication.

• Tone: Polite, direct.

Conclusion

Mixing up how you share important information in your messages can make them clearer and more engaging. Using phrases like “Just a heads-up,” “For your awareness,” or “Simply a reminder” instead of always saying “Please note” keeps your emails fresh and friendly. By choosing the right phrase for the situation, you can make sure your message fits the tone and feels more natural. Try these other ways to say please note to improve your writing and build better connections with coworkers, clients, or anyone you communicate with professionally. It’s a simple way to make your messages stand out!

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