Another Way to Say Please Be Advised: 30 Best Alternatives

Eric

2 weeks ago

In professional communication, the words we choose significantly impact how our messages are perceived and their effectiveness. The phrase “Please be advised” is commonly used in emails and other business-related written communications to convey important information. However, overusing this phrase can make your communication sound repetitive or overly formal. By diversifying your language, you can make your messages more engaging and approachable while maintaining professionalism.

Please be advised that there are numerous alternatives to “Please be advised” that can convey the same message in a more varied, direct, or even courteous manner. In this article, we will explore 30 such alternatives, providing examples of their usage to help you enhance your communication skills.

What Does “Please Be Advised” Mean?

“Please be advised” is a formal phrase that typically introduces important information or instructions. It serves as a polite way of drawing attention to something significant, often before delivering crucial details or updates.

Is “Please Be Advised” Professional?

While Please be advised is both professional and polite, it can sound impersonal and fixed if overused. In certain contexts, especially when you want to create a friendlier or more approachable tone, alternatives might work better. These options help convey professionalism while offering a touch of warmth and consideration.

1. Please Take Note

Meaning: A direct request for someone to pay attention to something.
Definition: A polite way to call attention to important information.
Detailed Explanation: This phrase is often used when you want to emphasize something that needs the recipient’s attention, usually in formal settings. It is more personal than “Please be advised.”
Example: “Please take note that the meeting has been rescheduled to Friday at 10 AM.”
Best Use: When you want to emphasize a specific detail or piece of information.
Tone: Professional, clear, and considerate.

2. Kindly Note

Meaning: A courteous request to pay attention to something.
Definition: A polite, gentle way to highlight important information.
Detailed Explanation: “Kindly note” softens the tone, making it more suitable for a friendlier but still formal environment.
Example: “Kindly note that all requests for reimbursement must be submitted by the 15th.”
Best Use: When you need to deliver important details courteously.
Tone: Polite, respectful, and professional.

3. Please Be Informed

Meaning: A formal way to notify someone of important information.
Definition: Similar to “Please be advised,” but more direct and slightly less formal.
Detailed Explanation: This phrase is used to provide clear, straightforward information without sounding too formal.
Example: “Please be informed that the office will be closed on Monday for the holiday.”
Best Use: When sending formal emails or written notices with a straightforward message.
Tone: Professional and neutral.

4. For Your Information

Meaning: A common phrase used to provide necessary information.
Definition: A polite and neutral way of offering details that might not require an immediate response.
Detailed Explanation: This phrase is often used to convey relevant information without implying action is needed from the recipient.
Example: “For your information, the application deadline has been extended to next Friday.”
Best Use: When sharing important details without expecting a response.
Tone: Neutral, polite, and informative.

5. Please Be Aware

Meaning: A phrase used to bring someone’s attention to an important fact.
Definition: A polite way to ensure someone is aware of something important.
Detailed Explanation: This alternative has a slightly softer tone than “Please be advised” and is often used when informing someone of changes or updates.
Example: “Please be aware that the company policy on vacation requests has changed.”
Best Use: When you need to inform someone of important updates or changes.
Tone: Clear, polite, and considerate.

6. I Wanted to Let You Know

Meaning: A more casual, informal way of conveying important information.
Definition: A friendly and conversational way of sharing news or updates.
Detailed Explanation: This phrase softens the formality of communication, making it feel more personal and less stiff.
Example: “I wanted to let you know that the deadline for submissions has been moved to the 25th.”
Best Use: When a less formal tone is acceptable or preferred.
Tone: Friendly, informal, and approachable.

7. Just a Heads Up

Meaning: A casual, friendly way of giving someone important information.
Definition: An informal phrase used to offer a quick warning or reminder.
Detailed Explanation: “Just a heads up” is ideal for informal communication, where you need to provide a quick update without a lot of formality.
Example: “Just a heads up, the meeting location has changed to the third floor.”
Best Use: In casual emails or messages where a brief and friendly reminder is appropriate.
Tone: Casual, friendly, and conversational.

8. Please Take Into Consideration

Meaning: A formal way to ask someone to think about something important.
Definition: A polite and respectful request to ask someone to consider an issue or detail before making a decision.
Detailed Explanation: This phrase adds a level of formality and respect, often used in more serious or business-like communication.
Example: “Please take into consideration that the budget report is due at the end of the month.”
Best Use: When you want someone to evaluate or reflect on an important detail.
Tone: Formal, respectful, and professional.

9. I’d Like to Inform You

Meaning: A polite way to deliver important information.
Definition: A courteous way to share necessary details, often in a formal or professional context.
Detailed Explanation: This phrase offers a formal tone while maintaining politeness, making it ideal for more structured communication.
Example: “I’d like to inform you that your application has been successfully processed.”
Best Use: In formal emails or notices where you want to maintain a professional tone.
Tone: Formal, professional, and informative.

10. Please Be Cognizant

Meaning: A formal request for someone to be mindful or aware of something.
Definition: Used when you want to ensure someone understands and remembers something important.
Detailed Explanation: This phrase is more formal than “Please be aware” and emphasizes the need for mindfulness in communication.
Example: “Please be cognizant that all requests must be submitted via the online form.”
Best Use: When conveying information that requires careful attention or consideration.
Tone: Formal, thoughtful, and respectful.

11. Kindly Be Aware

Meaning: A polite and gentle way to inform someone about an important update.
Definition: A courteous expression to ensure someone is aware of a specific matter.
Detailed Explanation: This phrase is softer than “Please be advised,” making it ideal for formal communication that still needs to be respectful.
Example: “Kindly be aware that the office hours will be adjusted starting next week.”
Best Use: In formal communications to gently convey changes or important reminders.
Tone: Polite, formal, and respectful.

12. Please Keep in Mind

Meaning: A polite reminder or request to remember something important.
Definition: A helpful phrase to make someone consider or remember a key detail.
Detailed Explanation: This is commonly used to remind someone of an essential point that could influence their actions or decisions.
Example: “Please keep in mind that all travel expenses need to be submitted by the 20th.”
Best Use: When you want to ensure someone remembers an important detail.
Tone: Professional, respectful, and considerate.

13. For Your Awareness

Meaning: A formal way to provide someone with important information.
Definition: A polite and slightly more formal version of “For your information.”
Detailed Explanation: This phrase is often used when providing information that does not require immediate action but is still important to note.
Example: “For your awareness, the company’s annual report has been published and is available for review.”
Best Use: In formal settings where the information is important but does not require immediate action.
Tone: Formal, respectful, and neutral.

14. I Would Like to Alert You

Meaning: A formal phrase used to bring urgent or critical information to someone’s attention.
Definition: Used to highlight a situation that may require immediate attention or response.
Detailed Explanation: This phrase conveys urgency and is often used when there’s a critical piece of information or update.
Example: “I would like to alert you that the deadline for project submission has been moved up.”
Best Use: When you need to urgently inform someone about a time-sensitive matter.
Tone: Formal, urgent, and serious.

15. Please Be Mindful

Meaning: A respectful reminder to pay attention to something important.
Definition: A gentle request to be aware or considerate about an issue.
Detailed Explanation: This phrase is often used to remind someone to think carefully about something without sounding too strict.
Example: “Please be mindful that the presentation must be submitted by the end of the week.”
Best Use: When you want to ensure someone thoughtfully considers an important detail.
Tone: Respectful, polite, and considerate.

16. I Would Like to Draw Your Attention

Meaning: A formal way to direct someone’s focus to a specific issue or detail.
Definition: A polite, direct way to ask someone to focus on something important.
Detailed Explanation: This phrase is often used in professional communication to highlight key points or critical details that require the recipient’s attention.
Example: “I would like to draw your attention to the recent changes in our payment policy.”
Best Use: When addressing formal communication or when you need to highlight a critical detail.
Tone: Formal, respectful, and professional.

17. Allow Me to Inform You

Meaning: A formal way to politely provide important information.
Definition: Often used in formal written communication to introduce an important update or news.
Detailed Explanation: This phrase politely sets the stage for providing important information, and it is often seen in official communications or announcements.
Example: “Allow me to inform you that the project has been delayed due to unforeseen circumstances.”
Best Use: Ideal for formal notices or announcements when introducing significant information.
Tone: Polite, formal, and professional.

18. Just So You Know

Meaning: A more casual, conversational way to share important information.
Definition: An informal, yet polite, way to convey important news or updates.
Detailed Explanation: This phrase softens the formality of the message, making it ideal for more casual emails or conversations.
Example: “Just so you know, I’ll be out of the office tomorrow for a meeting.”
Best Use: When you need to share a piece of information in a more friendly, informal manner.
Tone: Casual, friendly, and conversational.

19. I’d Like to Bring to Your Attention

Meaning: A formal phrase used to inform someone of something significant.
Definition: A polite way to direct someone’s focus to an important update or issue.
Detailed Explanation: This phrase is useful when you need to highlight something significant that requires the recipient’s consideration.
Example: “I’d like to bring to your attention that there will be a change in the work schedule next week.”
Best Use: In professional settings when you want to point out something that needs attention.
Tone: Formal, polite, and professional.

20. Please Bear in Mind

Meaning: A polite reminder to keep something in mind.
Definition: A gentle way to request that someone consider or remember something important.
Detailed Explanation: This phrase is often used to ensure that the recipient doesn’t forget an important piece of information, usually in more formal communications.
Example: “Please bear in mind that all vacation requests must be submitted at least four weeks in advance.”
Best Use: When you want to ensure someone remembers an important point or factor.
Tone: Polite, respectful, and considerate.

21. Kindly Take Note

Meaning: A formal way to ask someone to pay attention to a detail.
Definition: A polite request to direct someone’s attention to something important.
Detailed Explanation: This phrase is used in formal communication, often when you need to highlight something that requires action or attention.
Example: “Kindly take note that all financial reports need to be submitted by the 30th of the month.”
Best Use: When delivering essential information that requires attention or action.
Tone: Formal, respectful, and professional.

22. Let Me Remind You

Meaning: A gentle prompt to help someone remember an important detail.
Definition: A polite way to refresh someone’s memory about something important.
Detailed Explanation: Often used in follow-up emails or when there is a need to remind someone of a previously communicated detail.
Example: “Let me remind you that the conference call starts at 10 AM tomorrow.”
Best Use: In situations where a polite nudge is needed to help someone recall a detail or action.
Tone: Polite, considerate, and gentle.

23. I Want to Highlight

Meaning: A direct way to emphasize something important.
Definition: A phrase used to emphasize or point out an important aspect of something.
Detailed Explanation: This phrase is ideal when you need to bring special attention to a critical detail or important issue that requires focus.
Example: “I want to highlight the importance of submitting your documents on time.”
Best Use: In professional emails, presentations, or any situation where you need to emphasize a key point.
Tone: Direct, clear, and professional.

24. Just a Reminder

Meaning: A casual way to refresh someone’s memory about a task or event.
Definition: A friendly phrase to remind someone of something that should not be forgotten.
Detailed Explanation: This phrase works well in less formal settings and is often used when reminding someone of an upcoming event or deadline.
Example: “Just a reminder, the team meeting is at 3 PM today.”
Best Use: In casual or routine communication when you want to remind someone of something without sounding too formal.
Tone: Friendly, casual, and approachable.

25. Please Consider

Meaning: A polite request to think about something carefully.
Definition: A way to ask someone to evaluate or reflect on a particular matter before making a decision.
Detailed Explanation: This phrase is commonly used when you are offering suggestions or presenting options that require thoughtful consideration.
Example: “Please consider the updated budget proposal before making any changes to the project plan.”
Best Use: When presenting options or information that requires careful thought or evaluation.
Tone: Polite, thoughtful, and professional.

26. Let Me Alert You

Meaning: A more urgent or direct way to notify someone of something critical.
Definition: A phrase used to warn someone about an important or time-sensitive issue.
Detailed Explanation: This phrase has a sense of urgency and is ideal for conveying information that requires immediate attention or action.
Example: “Let me alert you that there has been a delay in shipping your order.”
Best Use: When providing time-sensitive information or warnings that need prompt attention.
Tone: Direct, serious, and urgent.

27. I Would Like to Point Out

Meaning: A formal way to highlight a specific detail or fact.
Definition: A polite phrase used to direct someone’s attention to a noteworthy aspect of something.
Detailed Explanation: This phrase is commonly used in professional settings to emphasize important facts or observations.
Example: “I would like to point out that the revised proposal is due by the end of this week.”
Best Use: When you want to draw attention to an important detail, typically in formal or professional settings.
Tone: Clear, polite, and formal.

28. Please Remember

Meaning: A straightforward request to recall or keep something in mind.
Definition: A simple and direct way to remind someone about an important fact or action.
Detailed Explanation: This phrase is often used when you want to ensure that a particular detail or task is remembered.
Example: “Please remember that all feedback must be submitted before the end of the day on Friday.”
Best Use: For important, simple reminders that need to be emphasized.
Tone: Clear, direct, and polite.

29. Please Keep in Mind

Meaning: A polite way to ask someone to remember or consider something.
Definition: A gentle request to ensure that someone takes a key detail into consideration during decision-making.
Detailed Explanation: This phrase is used when you want to ensure someone does not overlook an important factor that could influence their actions or decisions.
Example: “Please keep in mind that the office will be closed for the holidays next week.”
Best Use: When providing additional information that could influence someone’s actions or decisions.
Tone: Considerate, polite, and professional.

30. I’d Like to Make You Aware

Meaning: A formal way to inform someone of something important.
Definition: A polite and formal phrase used to introduce important information.
Detailed Explanation: Please be advised that this phrase is commonly used in formal communication to ensure the recipient is aware of critical updates or changes.
Example: “I’d like to make you aware that the company has launched a new benefits package.”
Best Use: When you need to formally inform someone of significant changes or updates.
Tone: Formal, professional, and polite.

Conclusion

Choosing the right term can make a significant difference in how your message is perceived. While “Please be advised” is a commonly used phrase in professional settings, overusing it can make your communication sound repetitive or overly formal. Please be advised that there are numerous alternatives to convey the same message with a more varied tone. These alternatives can help you tailor your communication to suit different contexts, whether you’re aiming for a more serious tone or a more relaxed one.

Please be advised that employing diverse expressions not only makes your communication more engaging but also ensures that your message resonates appropriately with your audience. From direct phrases like “I want to highlight” to gentler ones like “Just a reminder,” these alternatives allow you to convey important information, respectfully and professionally.